It is common for people to receive so many emails that they don’t recognize, and some of them are sent by unknown persons or brands. With such a massive number of emails, managing them is pretty challenging. So, what is the solution to all these email-related issues? Email hosting comes with a lot of benefits and solutions. This article will explain all you need to know about email hosting and how all services work. You might have already heard about web hosting but are unfamiliar with email hosting.
Nevertheless, email hosting allows you to store, send and receive emails on your server. The highlight is that you receive all these services from a hosting provider.
What is Email Hosting?
Email hosting is a service supported by a hosting provider in which you rent out server space, but the server is only used to manage email data.
You can operate email servers to work with your email data with email hosting. These email hosting services are crucial and different from traditional webmail sites, including Google and Yahoo. The providers offer customized services to meet your needs. With this, you can simply use an email containing a domain name according to the standard format. Businesses can afford their own email servers rather than taking email hosting services from companies. However, small businesses do not prefer it.
The main difference is the email address which incorporates your domain name and contains your business name as well. In addition, creating a strong brand recall for your brand enables you to create a strong identity, enhance your brand scalability and secure your email. Moreover, it offers better integration with the required tools.
How Does Email Hosting Work?
Your email data and files will be stored in a dedicated email server that you are using from the best web hosting provider. Each time you get an email to your domain address, that email will be routed to your server. After that, the server must authenticate the email by checking if the sender is blocked or in the spam folder.
Not only that, it does come with a lot of advanced solutions. Email hosting providers host the email on a dedicated platform where they manage the domain name. There is a proper system to authenticate emails, avoid schemes, and always go the extra mile to protect your business from attacks.
- Your email hosting provider can be the same provider who also hosts your website, or you can choose a different one. You decide who your provider should be based on your needs.
- Moreover, an email server gives you a server that is considered a trusted link between the receiver’s email server and, of course, your email server. So, whenever you send an email message, it gets through both servers, ensuring a smooth delivery. It adds additional security to your email while eliminating spam risks and potential viruses.
- With email hosting, you get extra layers of security that are essential for sharing sensitive information and protecting your message from data breaches or attacks. Therefore, an unauthorized party cannot access it.
With reliable email hosting services, you can expect better uptime. There will be fewer communication errors, and everything will be done on time.
What is the Difference Between Web Hosting and Email Hosting?
Email hosting hosts your personal or business emails with a rented-out server. On the other hand, web hosting means creating an online website through a server with additional services.
Hosting companies usually offer both web and email hosting. Both are important for business. They provide a framework to deal with clients and even employees online. It may look similar to you, but both have different functionalities. However, both need proper security measures because of cyber-attacks on the data.
On top of everything, the main difference is how they store and send information. You should know which is the best for your business and what features you will need to boost your sales.
Types of Email Hosting or Servers:
Email hosting comes in different types, with different functionalities and services depending on varied requirements.
1. POP3 Email Servers:
It is the common email server, and POP3 stands for Post Office Protocol. This type of email server is mainly used by ISPs, providing users with email accounts and internet services.
You can download the email from the server and store it on your machine in this particular email hosting. So you can access and read your emails offline on your device. But you cannot access the email on multiple devices. It means if you download email on your pc, you cannot see it on your phone and vice versa.
2. Cloud Email Hosting:
It is the safest and most secure email hosting option with an affordable package. This type of hosting is beneficial, especially for small companies with a limited budget. The highlighted benefits of cloud email hosting include operational efficiency and affordable cost.
The servers do not need technical support to manage emails or even for server maintenance. Cloud email hosting stays updated, offering the latest services with more email protection. It covers many other benefits such as bandwidth, few costs, and security.
3. IMAP Email Hosting:
The IMAP (Internet Message Access Protocol) syncs software on your device, making email visible on your email server. It is primarily used for business email accounts. As emails are stored in the server, you can easily view, delete and manage emails before you transfer them from the email server to other computers.
Contrary to POP3, emails stay on the server until the user wants to delete them. Moreover, IMAP has many additional features, such as IDLE, folder sharing, filtering, and subscriptions. Hosting Mena covers everything for your email hosting.
4. ISP Hosting:
Most internet service providers offer mail servers in addition to internet services. These email servers work well for general and personal email communication. It is also best if you want to send multiple emails simultaneously.
Why Does Your Business Need Email Hosting?
There are always two major factors we consider when we think about email hosting: security and brand identity. You need to have a strong identity for your brand if you want to have an impact on the current digital world.
Competition is pretty tough since all the companies and industries are going digital. You need more than just quality products and services. Customers nowadays trust brands they know or have heard about. Therefore, email hosting plays a crucial role and helps in creating a professional impact through brand identity.
Benefits of Email Hosting:
Until now, you already know what email hosting is all about and how it helps you build and boost your brands.
Let’s have a look at some additional benefits that it comes with.
1. Brand Awareness and Consistency
With professional email, you can easily create brand awareness and consistency. It is important to build trust and provide brand authenticity to customers. Customers trust brands with an email address of the same domain as their website.
2. Provide Protection for Your Emails
You may have heard about the attacks on emails and hackers asking for ransom from people. Malicious attacks by hackers are now common. Therefore, it becomes more important to protect your data with increased security and protection firewalls on your machines and devices.
Email hosting providers take care of such things with 2FA, email encryption, and spam protection. For more enhanced security, you will be paying your email hosting company.
3. Growth for Your Business
Brands can have multiple options to grow their business and meet their needs. Most email hosting service providers cater to all needs, from start-ups to well-established organizations.
The services you will get from your email hosting provider include customer support, storage capacity, collaboration tools, or adding more addresses to the brand’s domain. If you want to enhance your brand and increase business, you can opt for email hosting plans to give you the space to grow.
4. Best Uptime Compared to Web Hosting
Uptime is crucial, especially in email services. Email hosting provides higher uptime than web hosting because they use the latest tools and technologies. It not only keeps your email safe, but you receive emails without delay.
5. Additional Tools
With your subscription plan, you can enjoy the additional collaboration tools provided by your email hosting provider. It can be useful, especially for small brands that cannot afford such tools. These tools can come in handy to increase the productivity of operations.
What to Look for in an Email Hosting Company?
With many email hosting companies available, deciding which option is best for your brand can be challenging. Some hosting providers offer basic features, and others come with additional services.
However, choosing an email hosting company should consider the following factors.
1. Enhanced Security
Always choose email hosting that offers enhanced security. It is one of the most important features that you should look for. Your email content and data must be protected against potential attacks. Look for advanced tools such as anti-malware, anti-spam filtering, and other features that protect your data.
It will be good if you pick web hosting that follows particular regulations and has certificates for security.
2. Full Customer Support
You can come across many problems while dealing with email servers. Therefore, you should have reliable email hosting that gives you a simple way of managing your emails and always be able to give you the technical support you need.
Always prefer a hosting service that offers 24/7 support through calls, email, or via live chat. All big and small brands need such time of support or assistance to improve the quality of services.
3. Flexibility and Compatibility
Flexibility and compatibility are important when you decide on email hosting. The services must be compatible with web and mobile applications. Access to tasks, emails, contacts, lists, and calendars is important for any business.
Therefore, you should look at all the features carefully and review each.
4. Storage Capacity
Where emails are usually used for communication, they are also used to store information or data. Choose email hosting that comes with a larger storage capacity. The average space must be 2GB per user.
So, always prefer hosting where you can easily have all the data in one place. Also, the email hosting must create a regular backup of the archived emails to keep the data safe and not lose confidential information.
5. Uptime and Availability
To make your business successful, you cannot afford downtime because customers do not like it and always expect smooth services. According to a survey by InfraScale, one hour of downtime causes 80% of businesses to lose around $20,000- $50,000.
So, choose services that guarantee you suitable uptime and availability of the services your customers expect from you.
How HostingMENA Helps You Set Up Email Hosting?
At HostingMENA, we have email specialists who assist you in migrating your email services to Google or MS Office 365, any of which suits your needs. We use the most recent updates and tools to ensure the best email hosting services for your business.
We believe that email is pivotal in increasing your brand’s voice and image to more potential customers or clients. With domain names in your email address, you will see a significant improvement in your brand consistency. Moreover, we have come up with the best place to increase your inbox’s security and uptime.
With a team of exceptional people, we offer the best email hosting services. We offer a free consultation for email hosting that gives you a migration plan and benefits for your day-to-day business operations.
Frequently Asked Questions
What is email domain hosting?
Email hosting is a suite of services provided by a hosting provider in which you rent out server space only for emails.
Is hosting required for email?
No, getting hosting services specifically for your emails is not mandatory. But it must be hosted somewhere on the server.
How to find out where email is hosted?
Here are the simple steps you can follow to find the domain host of your email.
- First, you need to go to lookup.icann.org.
- After that, enter your domain name in the search field and then click Lookup.
- Now, on the results page, find Registrar Information; the registrar is your domain host.
Why does your business need email hosting?
You need email hosting for your business because it offers more security and protection for your emails.
Can I buy email hosting without a domain name?
No, you cannot buy email hosting without having a domain name.